Version: 0.91

Last updated: July 19, 2023

This Privacy Policy describes how we collect and process the users’ data through the https://photon-agency.com website operated by Photon Agency LLC. (“Platform”, “Website”). The terms “we”, “us”, “our” refer to PHOTON AGENCY., a legal person registered under the laws of Ukraine.

This Privacy Policy is an integral part of the Terms of Use of the Website. The terms used herein have the same meaning as in the Terms of Use of the Website.

We are committed to safeguarding the privacy of our users. We are not going to misuse your data.

Controller details: 


Contact e-mail address: contact@photon-agency.com

Table of contents

  • Information we collect from you
  • Legal basis for processing
  • Third-party access to information
  • Your rights
  • Security of information
  • Changes to the Privacy Policy

Information we collect from you

Account and profile set-up

If you want to use the Website’s functionality, you will have to create a personal account on the Website (“Account”). 

If you register as a customer, you will have to provide your e-mail address. Your password will be automatically generated and sent to you by e-mail. After the registration on the Platform, you may addend other Account details, such as your name, profile picture, preferred currency, etc.

In case you create a vendor’s Account, we will ask you to provide your e-mail address, first name, last name, shop name, shop URL, and phone number at the time of registering your Account. The password will be sent to your e-mail address.

We will assign a username to your Account. You will be able to sign in to your Account with the help of either your username or e-mail used for Account registration. From your Account dashboard, you will be able to view your orders, manage addresses, edit Account details, etc.

For payments, you will be prompted to a third-party payment processing provider, who will store and process your payment information. We will only receive information about payment confirmation from that provider.

We use your Account information to:

  • create and maintain your user Account, including in connection with other data points listed below;
  • contact you regarding the work of the Platform or your Account;
  • analyse the efficiency of our Website in our legitimate interests;
  • upon receiving the consent from you, to send you marketing or promotional materials.

We will store your Account data, including the categories from the Website functionality section, for as long as you have the Account with us and for 90 days after you delete your Account. If you become inactive, we will delete or anonymize your information 2 years after your last user session.


Website, sales, and marketing activities

The following data collection activities are carried out on our Website:

  • collection of visitor logs (device, browser information, IP address) to ensure fraud prevention and manage user sessions, stored for 6 months of your last visit;
  • visitor traffic analysis done using third-party analytics providers;
  • cookies – for more information please visit our Cookie Notice;
  • provision of a newsletter, which you may obtain by providing your e-mail address. 

We store marketing data for 12 months of the last communication with you. For the activities that are based on consent, you can withdraw your consent at any time by contacting us directly. The withdrawal will not affect the lawfulness of processing based on consent before. You can also opt-out of the e-mail subscription by clicking the appropriate button in our e-mails to you.

Reviews

We may use your personal data, such as name and e-mail, to post your reviews of AI Products presented on the Website. By creating an Account on the Website and providing us with a review of that kind, you agree to such use of your personal data. 

We will display the review for so long as it is necessary for promotional and marketing purposes. However, you are free to contact us at any time (at contact@photon-agency.com) to withdraw your consent from using your review. We will delete your review as soon as practicable after we receive your request.

Legal basis for processing (for users from the EU/EEA)

Performance of contract

We process your Account data and log information to provide you with our services. Without this information, we will be unable to provide you with the Website functionality as the condition tracking and interpretation strongly depends on the user indicators.

Your consent

We use your consent as a legal basis for the processing for the following purposes:

  • sending e-mails with our newsletters, announcements, and other offers (marketing e-mails);
  • collecting ce